Attendance

Regular attendance and promptness to class are important components of a student’s academic success. Students who are frequently absent may be jeopardizing not only their immediate academic success, but also their ability to graduate. With block scheduling, most classes meet just three times per week. One all-day or period absence could result in a significant loss of instruction for your child. Being tardy to class interrupts classroom instruction and may hinder attendance accounting. We solicit the help of all parents and guardians to encourage their child to attend every class on a daily basis and to be on time.

Contact Information

Please be aware that during tutorial-8:00-8:30 a.m, break-l0:15-10:30 a.m, and lunch-12: 12-12:45 p.m., our Attendance Staff is working with students and parents and may not be available by phone. If this is the case, please leave a message for our helpful attendance staff and we will return your call as soon as we are able.

To Verify an Absence

Attendance Clerks (714) 962-1356 |ehsgroupattendance@hbuhsd.edu

  • Stephanie Matua, Attendance Clerk, x4427
  • Mariela Bridgewaters, Attendance Clerk, x4428

Clerical Assistants – Attendance

  • Kelley Worthy, Clerical Assistant x4619
  • Barbara Swain, Clerical Assistant x4618

Notes

A written absence note or parent/guardian phone call is required within five (5) days. Uncleared absences become TRUANT after five days. This is Huntington Beach Union High School District  policy. We recommend bringing a note to the attendance counter the day of return. The attendance office is located in the administration building and opens at 7:00 a.m. daily. For your convenience, the attendance office makes use of a answering machine during busy times or off hours. We will check messages and return phone calls to verify absences.

All notes and phone calls MUST include the following information:

  • full name of student
  • student ID number
  • date(s) of absence and period(s) missed
  • specific reason for absence
  • parent/guardian signature
  • parent/guardian contact phone number

The Attendance Office will only accept notes from parents, doctors or dentists to clear absences.

Notes will be kept in student’s file. Parents may contact the attendance office to check status of notes. Student’s with excessive “health excused” or “parent request” absences will be referred to an administrator and doctor’s notes may be required.

Check out procedure – Leaving Campus Early

To leave campus DURING the school day, students MUST bring a note to the attendance office before school, at break, or at lunch PRIOR TO LEAVING CAMPUS. The attendance office will issue an off-campus pass and the absence can then be verified and no truancy will be recorded.

Students who are injured or become ill during the day must report to the Health Office and obtain an off-campus permit before leaving campus. This permit slip must be signed by the parent/guardian along with a note for any other absences and placed into the appropriate attendance counter slot for clearance when the student returns to school.

Late Arrival

When it is necessary for a student to arrive late and miss one or more periods, the parent/guardian must send a note with the student’s first and last name, student ID #, stating the dates, the periods affected, and the reason for the absence.

Attendance Quick Reference

PLEASE NOTE: If a student answers, please ask to speak with an adult and ALWAYS take the name of the person you spoke with regarding the attendance issue.

What information is needed on notes and phone calls to the attendance office?
All notes and phone calls MUST include the following information:

  • full name of student
  • student ID number
  • date(s) of absence and period(s) missed
  • specific reason for absence
  • parent/guardian signature
  • parent/guardian contact phone number

How many days after a return to school must a note or phone call be presented?
A written absence note or parent/guardian phone call is required within five (5) days. Any uncleared absences become TRUANT after five days. This is a District policy. We recommend bringing a note to the attendance counter the day of return. The attendance office is located in the administration building and opens at 7:00 a.m. daily.

What if my student must leave campus before the school day ends?

If a student comes to school and must leave for any reason, he/she must check out with the Attendance Office or Health Office before leaving school or the absence will be considered a TRUANT!

What happens if I fail to clear absences in a timely manner?

If a student does not clear absences in a timely manner, the absence will be considered a truancy. Any all day truancy, or 5 single period truancies, will result in a Saturday School assignment. Saturday School does not clear the truancy but is a discipline measure only. Students who do not attend an assigned Saturday school will be suspended.

Excused Absences

The following absences are considered the only legally excused reasons to be absent from school. Students are allowed to make up work for these reasons:

Illness, medical appointments (with verification from the doctor’s office), quarantine, funeral, school-related activities, court appearance (with verification from the court), jury duty, religious observance and personal reasons with prior administrative approval. (A request for an extended personal absence must be given to the attendance office in writing at least one week prior to the absence.)

All other absences are considered truant or unexcused. An absence becomes TRUANT when it is not cleared by a parent in writing or by phone within five school days

Unexcused Absences

An unexcused absence is defined as follows:

  • All absences not cleared through the attendance office by parent, guardian, or doctor are considered unexcused.
  • A student missing any class without parental knowledge.
  • Students will not be allowed to make up any missed assignments, quizzes, tests, or exams in any class for which they have been marked absent unexcused
  • UNEXCUSED/VERIFIED absences include oversleeping, car trouble, baby-sitting, vacation, etc. By law, teachers are under no obligation to accept make-up work due to truancies and unexcused absences.
  • Please note that unexcused absences may lead to disciplinary action up to and including SARB referral.

Single Period Absences

It is the student’s responsibility to speak to that teacher and bring a note to the Attendance Office with the teacher’s signature to clear the absence. If the period of absence is unknown, the student can come to the Attendance Office to find out which period is in question.

Auto-Dialer

The district auto-dialer is utilized for all absences, period and full day, and tardies within five days that have not been cleared by a parent, guardian, or doctor’s note. Upon receiving the automated message, please call the school or write a note explaining the absence using the guidelines above. Please note that attendance staff cannot clear tardies in any case.

Extended Absences

When a student is absent because of an infectious/extended illness, parents/guardians must contact the Health Office, or the student must present a written note to the Health Office before being readmitted to class. Should an absence continue longer than first reported to the attendance office, the parent/guardian must call with the new information. Any student returning to school with a physician’s note (including physical education limitations) must report to the Health Office with the note.

Family Vacations

Arrangements for family vacations should be made during non-school days. If vacations are planned, it is the student’s responsibility to acquire his/her homework. It is also the student’s responsibility to meet with the teacher and obtain any missed assignments. PLEASE NOTE: Vacations for any reason are considered unexcused under the Ed. Code and Board Policy. Teachers are not required to assign make-up work if a student is out for vacation purposes.

Excessive Health Absence Notification

Board policy states, “When a student has had 14 absences in the school year for illness verified by methods listed … above, (written note or telephone conversation) any further absences for illness must be verified by a physician.” For this purpose, if a student reaches 14 Health Related Absences, an Excessive Health Absence Notification Letter will be sent to the parent following review be the Assistant Principal and the School Nurse.

Makeup of Missed Work

Following an excused absence, a student shall be given a reasonable time by his or her teacher within which to make up the work the student missed during the absence. A student shall not be provided the opportunity to make up the work missed during an unexcused absence and could result in a lower grade.

Tardy Policy

Teachers determine and enforce their own classroom tardy policy. Excessive tardies are referred to the Assistant Principal of Discipline. Action may include parent contact, student detention, Saturday School , or school suspension.

Truancy Policy

1-All-Day Truancy = 1 Saturday School

5 Period Truancies = 1 Saturday School

If truancies persist, the student and his/her parent will be required to attend an Orange County District Attorney Parent Meeting, conducted by that office. A SARB (School Attendance Review Board) Hearing will result when this step fails to change the behavior and assignment to a Probation Officer will likely occur.

Failure to Serve Saturday School

Students who fail to serve Saturday School when assigned are subject to:

In school suspension served doing campus beautification and placement on the ineligibility list. Students lose the privilege of participation in ASB activities, school dances, performances, and competition until all Saturday Schools are completed. Excessive truancies may result in loss of work permits, campus parking privileges, and/or lunch passes.

Seniors who are placed on the ineligibility list and fail to serve discipline will lose Senior privileges up to and including participating in Graduation Ceremonies.